Sample Letter Notice of Office Closure

[Your Name]
[Your Position]
[Your Company/Organization]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Date]

[Recipient’s Name]
[Recipient’s Position]
[Recipient’s Company/Organization]
[Recipient’s Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],

I hope this message finds you well.

We would like to inform you that [Your Company/Organization] will be temporarily closed on [Closure Date(s)] due to [reason for closure, e.g., “facility maintenance,” “a public holiday,” “an important internal event”]. During this period, our office will be closed, and we will not be available for in-person meetings or support.

Closure Details:

• Closure Dates: [Start Date] to [End Date]
• Reason for Closure: [Brief explanation, e.g., “annual maintenance,” “holiday break,” etc.]
• Reopening Date: [Date office will reopen]

Although our office will be closed, we are committed to ensuring that your needs are addressed. For urgent matters or inquiries during this time, please contact us via [alternative communication method, e.g., email, phone] at [Contact Information].

We apologize for any inconvenience this may cause and appreciate your understanding and patience. We look forward to resuming regular operations on [Reopening Date] and continuing our work together.

Thank you for your attention to this matter.

Best regards,

[Your Name]
[Your Position]
[Your Company/Organization]