Sample Letter for Performance Review Notification

[Print This in Your Company’s Letterhead]

Date: [Insert Date]

[Employee’s Name]
[Employee’s Job Title]
[Employee’s Department]
[Employee’s Address]
[City, State, ZIP Code]

Dear [Employee’s Name],

Subject: Performance Review Notification

I hope this message finds you well. As part of our ongoing commitment to support your professional growth and ensure alignment with our organizational goals, we have scheduled your performance review for [Review Date].

Review Details:

• Date: [Review Date]
• Time: [Review Time]
• Location: [Review Location, e.g., Conference Room A, Online via Zoom]

Purpose of the Review:

The performance review provides an opportunity for us to discuss your accomplishments, strengths, areas for improvement, and set goals for the upcoming period. We will also discuss any feedback you may have and address any questions or concerns.

Preparation for the Review:

To ensure a productive discussion, please prepare the following:

• Self-Assessment: A brief self-assessment outlining your achievements, challenges, and goals over the review period.
• Goals and Objectives: Review the goals set during your last performance review (if applicable) and prepare to discuss your progress.
• Feedback and Questions: Prepare any feedback you may have about your role, team, or the organization, and any questions you would like to address during the review.

Supporting Documents:

Please bring any supporting documents related to your performance, such as project reports, client feedback, or any other relevant materials.

Additional Information:

• Review Panel: Your review will be conducted by [Supervisor’s Name] and [Other Reviewers, if applicable].
• Duration: The review is expected to last approximately [Duration, e.g., 1 hour].

If you have any scheduling conflicts or require adjustments, please notify [HR Contact Name] at [HR Contact Email/Phone Number] as soon as possible.

We look forward to discussing your performance and future development. Thank you for your continued hard work and dedication to [TechSuraksha].

Best regards,

[Your Full Name]
[Your Job Title]
[TechSuraksha]
[Company Address]
[City, State, ZIP Code]
[Your Email Address]
[Your Phone Number]